§ 124-6. Powers and duties of records access officers.

As required by Part 1401 of NYCRR of the State of New York, the records access officer shall:

A. 

Maintain an up-to-date subject matter list.

B. 

Assist a requester in identifying requested records, if necessary.

C. 

Upon locating the records, take one (1) of the following actions:

(1) 

Make records available for inspection; or

(2) 

Deny access to the records in whole or in part and explain, in writing, the reasons therefor.

D. 

Upon request for copies of records:

(1) 

Make the copy available upon payment or offer to pay established fee; or

(2) 

Permit the requester to copy those records.

E. 

Upon request, certify that the record is a true copy.

F. 

Upon failure to locate records, certify:

(1) 

That the officer is not the custodian; or

(2) 

That the records of which the officer is a custodian cannot be found after diligent search.